How can we help?

Answers to our most commonly asked questions are here!

    Sorry, we didn't find any relevant articles for you.

    Send us your queries using the form below and we will get back to you with a solution.

    Customer Support

    Proxy Forms: Do I need one and how do I complete it?

    Do I need to fill in a proxy form and how do I complete one?

    Summary

    A proxy form allows owners to appoint someone else to speak and act as their proxy holder and to vote on their behalf at general meetings.

    Proxy forms are sent out with each notice of meeting and can also be found below.

    A proxy form must be filled out correctly to be considered valid. Consult your Strata Manager if you require further information.


    More Information

    Joint Owners
    If you are a joint owner of your lot, then all co-proprietors need to complete a proxy form nominating someone to represent their lot at general meetings (that person could be one of the co-proprietors or someone else).

    Strata Titles Act 1985 - Schedule 1
    14 . Votes of proprietors
    (7) Co-proprietors may vote by proxy jointly appointed by them and in the absence of such a proxy are not entitled to vote on a show of hands, except when the unanimous resolution of proprietors is required by the Act.

    Companies
    If the lot is owned by an Incorporate Proprietor (a company), then a proxy form will need to be completed and signed by an authorised representative of the incorporated proprietor appointing someone to act as their proxy for general meetings.

    Enduring Proxy
    An enduring proxy form may be submitted to allow someone else to speak, act and to vote on an owner's behalf at all general meetings in an ongoing capacity, until the enduring proxy is revoked.


    Download a proxy form

    Proxy forms are sent out with each notice of meeting, however you can download additional ones below.

    Download and fill out one of the proxy forms below and:

    • Email it to your strata manager before the meeting date
    • Email it officeadmin@esmstrata.com.au manager before the meeting date
    • Post to PO Box 779, Victoria Park WA 6979 before the meeting date.

    These forms have to be filled out and signed by you in person for legal reasons and can not be filled in electronically through an online form.


    Download Standard Proxy Form.pdf

    Download Enduring Proxy Form.pdf


    Example Case

    Jayne and Tom bought a lot in a small complex several years ago. Whilst they are still joint owners, they no longer live together and Tom has now moved interstate. Tom is happy for Jayne to carry on living at  the complex and at some point when they both decide to sell, they will divide the equity in the asset. 

    Tom has no interest in attending any meetings, so he has signed an enduring proxy form, which is valid until he says otherwise. 

    Jayne presents this enduring proxy from to the chairperson ahead of every meeting and this enables her to have full voting rights.

    Was this article helpful?

    Still can't find what you are looking for?

    Our team is here to help you.

    Contact ESM





    Copyright © ESM Strata